Supplier Information and Registration
Responsible suppliers are an important, valued and necessary resource for providing the materials, equipment and services needed for effective teaching and learning.
Before registering, please review these supplier requirements.
- All suppliers, contractors, and service providers, collectively referred to as “Suppliers”, must be properly registered with the school district through the e-Procurement solution.
- Registration is not a guarantee of future business.
- Unless otherwise agreed to by and between the school district and the supplier, the school district’s purchase order terms shall supersede and prevail over supplier generated quotes or proposal terms.
- Any order made by Union Public School personnel must be accompanied with a valid printed Union Public Schools purchase order. No supplier should ever rely on verbal or email order commitments without receipt of a valid purchase order.
- Bidders and suppliers must have the qualifications, capability and capacity to furnish the materials, equipment and services in a timely manner.
- The school district reserves the right to reject registrations.
- Bids, quotes and proposals submitted to the school district are considered offers. The school district reserves the right to reject any or all bids, quotes and proposals, and waive any irregularity, informality or technicality.
- Suppliers must be willing to accept payment of up to 45 days after delivery of materials, equipment and/or completion of services or project and after submission of a proper and itemized invoice1-2.
- If providing on-site work, suppliers and contractors must have general liability and workers compensation insurance in accordance with Oklahoma State and school district minimum insurance thresholds, as applicable. Specific projects may require higher thresholds than those listed below.
- $2,000,000 General Liability; $1,000,000 per occurrence.
- $1,000,000 Business Automotive; $500,000 per occurrence.
- Workers compensation insurance – Minimum per Oklahoma Statutory requirements
- Certificates of Insurance can be emailed to [email protected]
- If providing work or services on school premises, suppliers and contractors must agree to comply with the provisions of the following Oklahoma Statutes.
- Title 57 § 589
- Title 70 § 6-101.48
In summary, suppliers must not knowingly or willfully permit any employee(s) to work with or provide services to children or work on school premises, if said employee(s) or person(s) are registered or required to be registered pursuant to and/or under the Oklahoma Sex Offenders Registration Act or the Mary Rippy Violent Crime Offenders Registration Act, or similar Act(s) in other states. Furthermore, no supplier employee(s) shall be permitted to work with school children or on school premises, if employee(s) has been convicted of a felony and at least ten (10) years has elapsed since the date of the criminal conviction or the employee has received a presidential or gubernatorial pardon for the criminal offense.
- While working on school premises, suppliers must comply with school district policies, including but not limited to, conflict of interest policies, performing work on school premises, visitor compliance, non-tobacco use policies, to name a few.