The Purchasing and Supply Management Department is responsible for the procurement and distribution of quality goods and services necessary for maintaining an effective teaching and learning environment.
Union Public Schools strives to conduct all business transactions in a fair, ethical and equitable manner. All Union schools and departments are required to follow the school district’s purchasing policy, Purchasing Policy 3010.
Email: [email protected]
Construction and Minor Renovation Projects
Suppliers and contractors should regularly check the following sources and plan rooms for current construction and minor renovation projects. See Construction and Minor Renovation Projects
Current Bids and Projects
For current bid projects, please visit Bid Opportunities. Before bidding on any of the projects listed, interested suppliers (bidders) must register with the Purchasing Department or contact Construction Department.
Supplier Information and Registration
Qualified and responsible suppliers are an important, valued and necessary resource for maintaining an effective teaching and learning environment here at Union Public Schools.
Before a supplier can do business with the school district, the supplier must register with the District’s Purchasing and Accounting Departments.
To be considered, a prospective supplier must:
Suppliers do not need to submit multiple applications. All applications will be reviewed by the Accounting and Purchasing Departments. Supplier Registration and Commodity Bid Listing may be emailed to [email protected] or faxed to 918-357-6066.
Potential suppliers who have submitted a commodity bid list sheet with their supplier application will be added to the Purchasing Department’s bidders’ database. Submission and acceptance of a supplier’s application is not a guarantee of future business or bid award.
Sex offenders and violent offenders not permitted to work on school premises.
In order to do business with the district, suppliers must agree to comply with provisions of Oklahoma Statutes, Title 57 § 589 and Title 70 § 6-101.48. Suppliers must agree not to knowingly or willfully permit any employee to work with or provide services to children or work on school premises if said employee or person is registered pursuant to the Oklahoma Sex Offenders Registration Act or the Mary Rippy Violent Crime Offenders Registration Act.
Supplier compliance with these laws shall be evidenced by signing the Supplier Application or accepting and fulfilling a school district purchase order.
All school district purchase transactions will be conducted through the issuance of a Union Public Schools centrally processed and issued purchase order. Suppliers should not accept and process orders without obtaining the “Vendor” copy of the purchase order.
The Union Public Schools Distribution Center, 5526 S. 129th E. Ave., is the central shipping and receiving site for Union.
Delivery trucks need to use the operations and transportation service entrance located off of South 129th East Avenue.
The Distribution Center is not accessible from the Union Public Schools Clinic or Union Alternative Education School entrances and parking lots.
Monday – Friday 6:30 a.m. to 2:30 p.m.
Shipping/Receiving Office: 918-357-7070
Coordinator’s Office: 918-357-6179
The Purchasing and Supply Management Department consists of three employees at the Education Service Center and eight at the Warehouse and Distribution Center. The department supported the functions of purchasing and supply management: sourcing, purchasing, contracting, materials management and distribution, receiving, records management, logistics, daily intra-district mail service, and disposal of surplus materials and equipment.
During 2016-2017, employees completed 305 warehouse work orders (surplus moves, events, graduation, etc.), made 771 custodial and instructional supply deliveries, more than 4,000 mail/money deliveries and pick-ups, and more than 700 cafeteria deliveries.
They purchased, received, and stocked more than 14,207 supplies and delivered 21,239 instructional and custodial supplies to the sites. Interesting fact - delivered 21,204 nine-inch rolls of toilet paper (4,015 miles of toilet paper, 38,974 lbs.)
More than 39,500 lbs. of records were shredded and destroyed, and 263 surplus auctions resulted in revenue of $35,358.
Email: [email protected]
Stacy Haynes, CPO
Child Nutrition Procurement Manager
Distribution Center & Warehouse