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Board Report - May 15


Posted Date: 05/18/2020

Board Report - May 15

Board Reports

 

Board Accepts Bids for Construction Work at High School Stadium, Baseball/Softball Complex

During a teleconference meeting, Board members approved an amended bid of $1.4 million from Crossland Construction Company Inc., for work on the west side stadium project at Union High School.
The bid was reevaluated in an effort to reduce costs from the original bid amount, Superintendent Dr. Kirt Hartzler said. 

“By executing some redesign and selecting different construction materials, a re-bid of these trade packages has provided a reduced cost to the project,” he reported. “I believe the re-bids that have transpired are acceptable and these trade packages are ready for award. Through this process we are making an effort to do the cost reductions without changing the original intent or concept architecture for the west side stadium project.”
In a separate project, Board members approved another amended bid also from Crossland Construction for $3.57 million for new upgrades at the baseball/softball complex at the Union High School Freshman Academy.

In this project, improvements will be made to both game fields, which include new sunken dugouts and equipment, perimeter fencing, including special fencing for the perimeter outfield, new synthetic turf, and under-drainage for both fields. The new turf and drainage system will reduce maintenance costs associated with keeping game fields ready for play, and also provide excellent drainage which will significantly decrease game and schedule delays due to spring weather.

Board Approves Purchase of 4,580 laptops

The Board approved the purchase of 4,580 laptops from Trinity 3 for $2.27 million as part of the district’s 1-to-1 Initiative, a program that has become even more important in light of distance learning measures as necessitated by the COVID-19 pandemic. 
This purchase includes 1,250 Lenovo 14W laptops and 3,330 Dell 3310 Laptops. The purchase price includes the laptop, a snap-on cover, and a license for internet filters. 

Todd Borland, executive director of Technology said, “This purchase, when combined with existing assets, will provide a dedicated device for every student in the district. Existing devices will be redistributed to create a standard device platform across the district.”

As a result of these purchases:

•    The District will redistribute all iPads to assign one for every student in Kindergarten through the second grade.
•    Existing student laptops will be redistributed from secondary sites to provide a laptop for every third- and fourth-grade student.
•    All current 1-to-1 laptops will be redeployed, assigning a laptop to every student in the 5th through 8th grades.  
•    All students at Union Freshman Academy will be assigned a new Lenovo 14W laptop.
•    All students at the High School will be assigned a new Dell 3310 laptop.

This project was authorized as an emergency purchase by the superintendent on April 18, 2020, Borland said, as an emergency purchase, which explains the absence of a formal bid or prior Board approval. Any subsequent purchases for additional units must abide by all bidding requirements.

Board Approves Contract for Annual Financial Audit

Board members approved the expenditure of up to $89,000 for a 2019-2020 financial audit from RSNM US LLP (formerly Cole & Reed) Certified Public Accountants.

State law requires that each school district contract with a state-approved and licensed professional auditor to perform an annual external audit on the financial records and internal controls of the district.

In other action, the Board approved an expenditure of $59,298 from Buckeye International Inc. for custodial chemicals. 
 

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8506 E. 61st Street
Tulsa, Oklahoma 74133
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